Avoiding the commute while working in pajamas is the dream for many stressed out 9-5 office workers and entrepreneurs. Romantic notions aside, freelancers, telecommuters and entrepreneurs still need to commit to reasonable work hours and set up a functional home office. Besides a file cabinet desk and computer, focus on these 3 must haves for your home office.
Add A Space Saving 4 in 1 Printer
Email has replaced most paper documents, but originals that require signatures still need to be physically sent. Clients need copies of documents, and most professionals still need to print out contracts or directions. Scanning saves time and allows for originals to be digitally saved. The four in one machine saves space and keeps your office running efficiently. You can perform many functions in the home office that previously would have required commercial grade machinery.
Multipurpose machines are inexpensive, compact and are widely available at technology or home stores such as Staples, OfficeMax and Best Buy. A basic model will cost anywhere from $89.00-300 dollars. The four in one printer isn’t a perfect solution. Some tasks may necessitate outsourcing such as binding client presentations. Any home office; however, will be better prepared with a multifunction printer.
Be Safe, Backup Your Data
Professionals store tons of data on their computers. The good and bad news is that it is all in one place. An item many people neglect is a back up drive or service. If your main computer is destroyed, a back up system makes your data retrievable. External hard drives or smaller flash drives are simple, effective data backup plans. External hard drives are durable and dedicated to storing larger amounts of information. There are also several online services that backup data. An increasingly popular option, Dropbox, is free and available as a main website or an app for Iphone and androids. The service is encrypted and allows access from anywhere. There are data limits, but no risk of losing or damaging a physical drive.
Keep it Confidential and Shred
A shredder is essential to properly dispose of sensitive material. Those handling sensitive document or personal information must ensure the privacy of their clients or company. If personal information is obtained and abused because of negligence, the business may be liable, and clients may pursue legal action. Use a crosscut shredder for the most security. These shredders cuts paper vertically and horizontally, making it difficult to piece documents back together.
Home offices are more than rooms with desks. They are the nerve centers of your business and should help you to operate smoothly. Whether you provide a service, have a small home business or sell a product to the masses, make sure that you’re set up to perform critical business functions. Get the desk and PC, but don’t forget the important safety and logistical needs of your business.
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